The Chernivtsi-based NGO ‘Zakhyst’ is announcing a tender for the procurement of a vehicle

The Chernivtsi Association ‘Zahyst’ invites tenders for the provision of services relating to the organisation and delivery of events.

Objective: To select a service provider to deliver a range of services for the organisation and delivery of events in the Chernivtsi region in accordance with the schedule of the ‘Social Protection for Inclusion, Resilience, Innovation and Transformation (SPIRIT)’ project in 2026.

Tender Information

One successful tenderer will be selected to provide services for the organisation and delivery of events.

The NGO ‘Chernivtsi Association “Zahyst”’ reserves the right to accept or reject any bid or to cancel the tender at any time prior to the conclusion of the contract with the service provider and shall not be held liable for doing so.

A participant may, at any time, but no later than 1 (one) working day before the deadline for submission of tender proposals, may contact the NGO “Chernivtsi Association ‘Zahyst’” for clarifications or further details regarding the subject of the procurement by sending a letter of enquiry to the email address: info@cvzakhyst.org

Scope of services: Procurement of 4 events within the project. The contracting authority reserves the right to amend the scope of services.

Period of service provision: April 2026 – July 2026

Requirements for the submission of tenders

The tender must be drafted in Ukrainian and must contain:

– a completed Tender Proposal in the prescribed format (the ‘Tender Proposal Form’ file, valid for at least 30 working days – https://drive.google.com/drive/folders/1Mhfem8inbN3ezNBLFB52PzJ7M3CS_O_x?usp=sharing);

– Constitutive documents:

1.1. For legal entities (limited liability companies, joint-stock companies, etc.):

a. Extract from the Unified State Register of Legal Entities, Individual Entrepreneurs and Public Organisations

b. Extract from the VAT register (if applicable)

c. Articles of association in their current version, certified by the legal entity

d. Order appointing the director (or another person with signing authority), or a power of attorney granting signing authority

e. Licences (if the type of activity is subject to licensing)

f. Current bank account statement

1.2. For sole traders (FTs):

a. Extract (statement) from the Unified State Register of Legal Entities, Sole Traders and Public Organisations

b. For sole traders who are single tax payers: Extract from the register of single tax payers

c. For sole traders who are VAT payers: Extract from the register of VAT payers

d. Licences (if the type of activity is subject to licensing)

e. Current bank account statement

Please send your proposal to info@cvzakhyst.org no later than 23:59 on 31 March 2026.

When sending proposals by email, please ensure they are signed and legible, and do not contain viruses or corruption.

Proposals received after this deadline or sent to a different address will not be considered.

IMPORTANT!

The organisation reserves the right to check participants in the procurement procedure, as well as their affiliated persons, against public and international registers, including sanctions lists, registers of legal entities, court registers and other available sources.

The organisation has the right to reject a bid at any stage of the procedure if any of the following circumstances are identified:

a conflict of interest is identified;

the inclusion of a participant or persons associated with them on sanctions lists (in particular SAM.gov or other international sanctions registers);

the submission of inaccurate, incomplete or misleading information;

non-compliance with the requirements of the tender documentation;

refusal to provide additional information or documents at the Organisation’s request.

By submitting a tender proposal, the participant consents to the processing, storage and use of personal data by the Legal Entity for the purposes of conducting the tender, concluding and performing the contract, as well as reporting to donors in accordance with the requirements of personal data protection legislation.

Terms of cooperation

Legal entities and sole traders may submit tenders. Sole traders must hold the relevant KVED codes for organising events, namely:

KVED 82.30 Organisation of congresses and trade fairs

KVED 93.29 Organisation of other recreational and entertainment activities

KVED 56.21 Catering services for events

KVED 56.29 Other catering services

The service provider must also be registered under the general or simplified taxation system (Group 3).

A mandatory condition for tender submission is that the service provider ensures barrier-free access to the premises where the services will be provided.

A tender participant is a company or sole trader submitting a bid to participate in the tender.

All payments shall be made in the national currency of Ukraine (hryvnia) by bank transfer on the basis of the concluded contract. Payment may be made in part as an advance payment. Details regarding the amount, terms and other conditions of payment for the Contractor’s services are subject to agreement between the parties and will be set out in the contract.

List of main tasks

To organise four events in the Chernivtsi region.

To arrange accommodation and catering for participants.

To prepare the premises, provide additional equipment where necessary, ensure that the equipment is in good working order, and check the availability and accessibility of shelter.

Evaluation of tenders

The evaluation of tender proposals will consist of 40% technical requirements and 60% price proposals.

The tender committee will review and evaluate tender proposals within 3 working days of the deadline for submission. The results of the tender will be communicated separately. The contract will be awarded to the participant who receives the highest overall score.

The Chernivtsi Association ‘Zahyst’ may, at its discretion, extend the deadline for submitting tender proposals, announcing this on its website info@cvzakhyst.org and in a mailing to potential participants.

Please also note that the participant’s costs associated with the preparation and submission of the tender proposal will not be reimbursed, including in the event of the procurement being cancelled or the tender being declared void.

This procurement is being carried out as part of the ‘Social Protection for Inclusion, Resilience, Innovation and Transformation (SPIRIT)’ project, implemented by the NGO ‘Chernivtsi Equipment “Zahyst”’ with the support of the UK Government, in cooperation with the Ministry of Social Policy, the Ministry of Social Policy, Family and Unity of Ukraine, the Social Protection Fund for Persons with Disabilities and UNICEF Ukraine, administered by ISAR Unity.

Last year, we held our first ‘Big Lesson on Accessibility’ — an event that brought together over 500 pupils and students from different parts of Ukraine. Together, we talked about equality, accessibility, and the importance of creating a barrier-free society.

In 2025, we are continuing this initiative and looking for new ambassadors to help spread the ideas of accessibility in their communities!

Fill out the form at: https://forms.gle/7aKNxSdGSCRTa61a9

For more information about the lesson and how to get involved, see the photos in our post on our Facebook page.

Together, we think without barriers. Together, we change the world!

The educational initiative ‘The Great Lesson on Accessibility’ is being implemented as part of the project ‘Network for Democracy: Building the Future with Tomorrow's European Leaders’ by the non-governmental organisation STAN and ActionAid in partnership with the non-governmental organisation Centre for Social Transformations TENET, Insight, Chernivtsi Association ‘Zahyst’ with the support of the Danish Ministry of Foreign Affairs. This project is part of the ‘Young Ambassadors for Diversity’ programme. Any opinions expressed in this publication belong to the public organisation ‘STAN’ and do not necessarily reflect the views of ActionAid and/or the Danish government.

We are launching a programme to support children, young people and parents/carers by providing essential social services.

What services will we provide?

• Resilience – psychological support, skills development, training.

• Temporary respite for parents/carers and their children – to rest and recharge so they can continue to care for their children.

How to access the services?

We will prepare and publish detailed instructions in the near future. Stay tuned for updates.

We believe that access to quality social services makes communities stronger, so join this project and strengthen your own capacity!

The project is implemented by the Chernivtsi Association ‘Zahyst’ with the support of the UK Government

within the framework of the Social Protection for Inclusion, Resilience, Innovation and Transformation (SPIRIT) Project, implemented in cooperation with the Ministry of Social Policy, Family and Unity of Ukraine, the Social Protection Fund for Persons with Disabilities and UNICEF Ukraine, administered by ISAR Unity.

The city comes alive when spaces become friendly to people, not just cars. On this day, we will temporarily reorganise the pavement space at the intersection of Universytetska and Hryhoriya Skovorody streets.

It will be a day to:

🟡 experience what accessibility/inaccessibility in the city means;

🟡 learn useful skills that can save lives;

🟡 ride together through the streets and see the city from a different perspective;

🟡 enjoy music, atmosphere and new acquaintances on a warm weekend day.

Register at https://forms.gle/BWgBRzYSa1LowJkGA

Bring your family, children, parents, friends, bicycles or other ‘wheels’ 🚲🛴🦽🦼 and come spend a warm September evening with us!

European Mobility Week in Chernivtsi is organised by the Chernivtsi Association ‘Zahyst’ in partnership with the Chernivtsi Cyclists Association and with financial support from IM Swedish Development Partner.